• ONLINE
• By phone- (480) 731-8255
• In person- Admissions and Records office hours:
  M-Th 8:00 a.m.- 7:00 p.m. Fri. 8:00 a.m.- 5:00 p.m
• Summer hours M-Th 8:00a.m.-7:00pm (closed Fridays)

* Scottsdale C.C. does not mail out grades.

GRADING POLICIES

It is the policy of the Marcicopa Community Colleges that a grade will be assigned at the conclusion of the course.

A - Excellent 4 grade points per credit hour
B - Above Average 3 grade points per credit hour
C - Average 2 grade points per credit hour
D - Passing 1 grade point per credit hour
F - Failure 0 grade point per credit hour
I - Incomplete Not computed in grade point average
IP - Course in progress Not computed in grade point average
N - Audit Not computed in grade point average
P* - Credit Not computed in grade point average
W - Withdrawn, passing Not computed in grade point average
Y - Withdrawn, failing
Z - No Credit Not computed in grade point average

Credit/No Credit Courses (P/Z)

Some courses may be taken under a credit/no credit grading system. These courses carry grades of P' (credit, equivalent to a grade of C' or higher) or Z' (no credit) and are not computed in the student's grade point average. Credits earned with a grade of P' may be counted toward graduation. All HCC courses which are graded P/Z do not have the option to select standard grading.

In courses with credit/no credit (P/Z) grading, the student may request standard grading (A, B, C, D, F), within 14 days* including the date of the first class meeting. The instructor must immediately notify the Office of Admissions and Records. In courses with standard grading (A, B, C, D, F), the instructor determines if the credit/no credit option is available. If the option is available, the student must obtain the permission of the instructor. The instructor must notify the Office of Admissions and Records within 14 days* including the day of the first class meeting. It is the student's responsibility to verify the transferability of credit/no credit courses. Some universities place a limitation on the number of credit/no credit courses that can be transferred.

Advisory note: Some institutions outside the Maricopa Community Colleges may translate the Z' grade as failing. *The prescribed time limits are for full semester classes. Time limits for classes which meet fewer than 16 weeks are adjusted accordingly.

Incomplete Grade

Students who are doing acceptable work may request an incomplete grade (I') if they are unable to complete the course requirements by the end of the term because of illness or other extenuating circumstances. If the request is approved by the instructor, he or she shall define, in a written contract, how the course will be completed. The contract will be filed with the Records office.

Students must complete the requirements within the time period agreed to; maximum time allowed is seven months from the end of the term in which the grade of incomplete was assigned. Students who do not complete the requirements within seven months will have their grade recorded in accordance with the written contract. Students should NOT reregister for the course to complete the contract.

Repeating a Course to Improve a Grade

To improve a previously earned grade, students may repeat the course up to three times after the initial attempt. (A W' or Y' is not considered an attempt.) Students planning to enroll in a course for the third time should seek advisement prior to enrolling. All enrollments in a course will appear on the transcript and will be included in calculating the grade point average. Students may request in writing that the course(s) with the lower grade(s) be excluded during the grade point average calculation. The written request must be submitted to the Office of Admissions and Records at the Maricopa Community College where the course with the lower grade was taken. Check individual courses and programs for exceptions.

Audit Courses

Auditors are those who enroll in a course for the sole purpose of obtaining information. They receive no credit, grades, homework or tests. If an auditor wishes to earn credit, he or she must change from audit status to credit status within the first week*. If a student wishes to audit a course for which he or she is enrolled for credit, the change must be made within the first five weeks* of a semester. Auditors are subject to the same attendance policies as other students. See the Tuition and Fee Schedule, page 17, for audit fees. Financial aid is not available for audited courses. *Prescribed time limits as defined in previous section.

STUDENT GRIEVANCE - ACADEMIC PROCESS

A student who feels that he or she has been treated unfairly or unjustly by a faculty member with regard to an academic process such as grading, testing or assignments has the right to appeal according to the approved procedures.

Steps for students to follow:

1. Discuss the issue with the faculty member involved. This conference should be requested by the student within 15 working days from the time the student knew or reasonably should have known about the unfair or unjust treatment.
2. If, within 10 working days of the request for the conference with the faculty member, the problem is not resolved or the faculty member has been unable to meet with the student, the student may continue the process by filing a written complaint with the Department/Division Chairperson and appropriate administrative officer at the college/center. This written complaint must be filed within 10 working days following the previous deadline. The written complaint will be given to the faculty member five (5) days before and official meetings are convened.
3. Upon receipt of a written complaint, the department/division chair or appropriate college administrative officer will work with the parties in an attempt to resolve the conflict. The faculty member may ask that the college faculty senate president be in attendance. Every attempt will be made to maintain confidentiality during this process. A faculty member will not be required to respond to a complaint which is not in writing and which, when. appropriate, did not have specific documentation including dates, times, materials, etc. The written complaint will be made to the faculty member.
4. If the grievance is not resolved at this level within ten (10) working days, the student should forward the vice president of academic affairs or designee will meet with the student, faculty member, the college faculty senate president if requested by the faculty member, and department/division chairperson and attempt to resolve the issue. This level will be the final step in any grievance process regarding grades.
5. If the grievance, other than those concerning grades, is not resolved by the vice president of academic affairs or designee, it may be forwarded in writing by the student to the college president for final resolution. The college president or designee will expedite a timely examination of the issues and will issue a final written determination in the grievance process.